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This is the 4th video of a series of videos on the DOT specimen collection process. Video’s 1, 2 and 3 can be viewed here:
Starting DOT Specimen Collection:
Step 1 - DOT Urine Specimen Collection
Part 2 - Drug Screening Collector Training
PT 3 - The video is about Step 4 of the DOT specimen collection process.
Step 4 - of the urine specimen collection process is very important.
It is a short step, but if not done correctly, it can cause huge problems.
For DOT collections this Step 4 is the last step.
The collector must print name and sign on Step 4 on copy 1, going through to all copies. Failure to print name and sign name will cause a fatal flaw and cancelled test. The collector must then complete error collector training.

Instructions from DOT:
The collector completes the collector’s portion in Step 4 on the CCF (Copy 1) by printing his or her name (the name may be pre-printed), recording the date and time of the collection, signing where indicated, and entering the specific name of the delivery or courier service transferring the specimens to the laboratory.

Instructions from Joe Reilly

After completing Step 4, it is time to go back to Step 1 and review all work on the custody and control form (CCF). This is so important, to make sure your form is complete and no errors or omissions. Collectors that do this double check of the form, have little or no fatal or non-fatal flaws on the custody and control form (CCF).

Distributing the CCF copies is important. Copy goes into the bag with the specimen to be shipped to the lab. The collector then sends Copy 2 of the CCF to the MRO and Copy 4 to the DER (or service agent if authorized by the employer). The collector must fax or otherwise transmit these copies to the MRO and DER within 24 hours or during the next business day and keep Copy 3 for at least 30 days, unless otherwise specified by applicable DOT operating administration’s regulations.

The MRO copy (Copy 2) may be faxed to the MRO’s secure fax machine, it may be scanned, and the image sent to the MRO’s secure computer, or it may be mailed or sent by courier to the MRO. (It is recommended that the MRO copy be faxed, since it is critical for the MRO to have this document to expeditiously conduct the verification process.) In the case where the MRO copy (Copy 2) is faxed or the scanned image is sent securely to the MRO, the collector or the collection site should maintain the MRO copies together with the collector’s copies for 30 days. Retention is necessary in case the MRO’s copy is lost in the mail or the faxed or scanned copy is not legible, and another copy is required by the MRO. The transmission process must be coordinated between the collection site and the MRO to ensure that transmission procedures meet the MRO’s requirements (e.g., MROs must provide secure fax numbers to collection sites, some MROs may want hard copies mailed; others may want only faxed copies).

The collector or collection site must ensure that each specimen collected is shipped to a laboratory as quickly as possible, but in any case, within 24 hours or during the next business day.

Take your time with each specimen collection to get it done correctly. Our next few videos will cover problem collections including shy bladder, direct observation and temperature out of range.

For more info on the drug testing industry, drug and alcohol testing regulations and upcoming changes, and a whole lot more, visit the NDS Blog regularly: http://www.NationalDrugScreening.com

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